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Certificate III in Recordkeeping

The course structure below shows what you must do to complete this course. Units/modules are arranged in groups and ...

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This course is for people who want to apply some understanding of relevant theoretical knowledge relating to recordkeeping functions in the workplace. While it may apply to individuals whose sole workplace function is record keeping, it will also apply to administrative, human resources or other staff within an organisation for whom recordkeeping is one of many duties for which they hold responsibility.

You will gain skills in information retrieval, business record maintenance, controlling and maintaining records, using databases and spreadsheets.

Course Structure

The course structure below shows what you must do to complete this course. Units/modules are arranged in groups and sometimes also in subgroups.

You must complete each group as specified as well as following the course completion instructions. If a course contains optional groups there will be a statement at the top of the course indicating how many you must do. At the top of any group containing optional subgroups there will be a statement saying how many you must do.

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Career Opportunities

Administration officer, assistant records clerk, assistant registry officer.

Entry Requirements

There are no entry requirements for this qualification.

However, it is strongly recommended that students follow the preferred pathway to give you the greatest chance of success for this qualification.

Preferred pathways for candidates considering this qualification include:

  • after achieving the BSB20107 Certificate II in Business or other relevant qualification/s.
  • providing evidence of competency in the majority of units required for the BSB20107 Certificate II in Business or other relevant qualification/s.
  • with vocational experience in a range of environments providing administrative or operational support to business or records systems without a formal business qualification.

Examples of indicative job roles for candidates seeking entry based upon their vocational experience include:

  • Administration Assistant
    • Clerical Worker
    • Data Entry Operator
    • Information Desk Clerk
    • Office Junior
    • Receptionist.
  • This breadth of expertise would equate to the competencies required to undertake this qualification.


When you finish this course you may apply for credit, equivalence or advanced standing in the Certificate IV in Recordkeeping.

Recognition of Prior Learning and Credit Transfer

Recognition of prior learning (RPL) is the process of assessing a candidate’s competence based on evidence other than a recent testamur listing identical or equivalent units. Evidence that may be used for recognition includes (but is not limited to)

  • older testamur listing identical or equivalent units together with evidence of currency
  • current testamur listing similar, but not equivalent, units of competence together with evidence of competence in the gaps between those units and the target units
  • evidence of competence gained through informal learning and/or work experience

Credit Transfer is the process of acknowledging successful completion of one or more units of competence with TAFE NSW or any other RTO. To have those units credited towards the current qualification, the student must be able to provide a testamur with transcript of competencies achieved.

If the date of the testamur is more than three years prior to the current enrolment the candidate will need to demonstrate that their competencies are still current. This changes the process from credit transfer to recognition.

Note: For Credit Transfer and RPL - Units are only considered ‘equivalent’ if the current Training Package lists them as such in the mapping of units from the immediately previous version of that Training Package.

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Finance Option Finance Available
Study Time 12 Months -Approximately 2 hours p/w

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